Administrative Support Specialist, Part Time

Arlington, Virginia, United States expand job description ↓

Description

We’re seeking a part-time Administrative Support Specialist to assist with daily office operations. You’ll be a key part of our team, handling the tasks necessary to keep the office running smoothly. We’re looking for someone who enjoys working on a diverse range of tasks and projects. The successful candidate will be communicative and proactive - finding ways to help the team and take tasks to the finish line.

Responsibilities:

  • Answers and screens all incoming telephone calls
  • Support calendar management, schedules meetings and arranges conference calls
  • Answers door and meets and greets visitors
  • Assists with setting up new customer accounts via DocuSign, Salesforce, and Office 365
  • Manages office facilities including ordering and stocking kitchen supplies, orders and maintains office supplies, manages electronics
  • Ensures kitchen area and conference rooms are tidy, restocks kitchen and conference rooms
  • Organizes lunches and other monthly office events
  • Proactively establishes and maintains highly organized filing system
  • Handles e-mails, using individual initiative and as assigned
  • Assists with travel research and coordination of bookings
  • Performs other general duties as assigned: conference prep, assisting team with meeting prep, interview prep, forms completion

Requirements

  • Associate degree or equivalent, 2 years related experience, or equivalent combination of education and administrative role experience
  • Flexible with a willingness to work within constantly changing priorities with enthusiasm
  • Microsoft Office experience preferred
  • Excellent verbal and written communication skills
  • Self -starter and acute attention to detail
  • Resourceful, enjoys solving problems
  • Demonstrated ability to plan and organize projects
  • Technically savvy
  • Ability to work Monday-Friday, 9:30am - 3:30pm, or similar
  • Ability to easily commute to our Arlington, VA office
  • Must be eligible to work in the USA

Benefits

At Blue Raster, we pride ourselves in developing applications and tools that help our clients solve, clarify, and visualize many of the world’s critical challenges. Our team is passionate about what we do, our clients, and how our work makes a positive impact on our world.

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